The following is the Bridge Replacement Project Director Report presented to the Port Commission on Tuesday, April 3, 2018. To request copies of materials noted as “attached” or “included in your packet,” contact Kevin Greenwood via email to kgreenwood@portofhoodriver.com.
The following summarizes Bridge Replacement Project activities from March 21 through April 3, 2018.
FINAL ENVIRONMENTAL IMPACT STUDY (FEIS)
REQUEST FOR PROPOSALS (RFP) PROCESS
- Key timeline dates (Commission meetings in italics), X=completed:
- Release RFP………………………………………………………. March 28, 2018 X
- Pre-Submittal Meeting…………………………………………. April 18, 2018
- Submittals Due to the SWRTC……………………………….. April 25, 2018
- EISEC Interviews top ranked proposers……………………. May 23, 2018
- Management Prepares Commission Staff Report………. May 29, 2018
- Commission Authorizes Negotiations to Begin…………….. June 5, 2018
- Management Prepares Commission Staff Report………. June 26, 2018
- Commission Approves Contract (tent.)………………………… July 3, 2018
- Contract Begins/Notice to Proceed……………………………….. July 2018
- Summary of process for Commission Approval:
- Evaluation Committee Scores Proposals and presents to Management
- Management Compiles Comments, Scores and presents to Commission
- Commission Authorizes Management to enter into negotiations with top scoring firm.
- If unable to secure favorable terms with top firm, Management will seek approval from Commission to begin negotiations with next highest ranked proposer.
- Upon successful negotiations being completed, Management will bring contract to Commission for final approval.
- Process can be ended at any time by Commission.
- Staff has met with and answered questions for a number of consultant teams that are preparing to submit proposals. Now that the RFP has been issued, all contact with potential bidders are being directed to Dale Robins, SW Reg. Trans. Council.
- FHWA Oregon State Director, Phil Ditzler, confirmed that if the Port were to received FHWA funding the Oregon division would serve as the lead agency. If a Washington entity, such as the SWRTC received funding for the bridge, the Washington division would serve as the lead agency.
OTHER ITEMS
- Project Director continues to keep Kristen Stallman, and other ODOT team members, informed on progress.
- CFO has prepared first ODOT reimbursement request of $95k for Jan. and Feb. 2018 activity.
PROJECT DELIVERY CONSIDERATION
P3 ADMINISTRATIVE RULES PROCESS
- Key timeline dates (Commission meetings in italics), X=completed:
- Prelim Review Draft #1 Discussed……………………….. January 23, 2018 X
- Commission Directs Changes to Draft #1………………. February 6, 2018 X
- Commission Directs Changes to Draft #2…………….. February 20, 2018 X
- Public Discussion Draft Released………………………. February 23, 2018 X
- Written Comments Due……………………………………… March 15, 2018 X
- Public Hearing #1………………………………………………. March 20, 2018 X
- Commission Reviews PD Draft Changes (if any)…………… April 3, 2018
- Staff Prepares Revised Recommended Draft……………… April 6, 2018
- Notice for Second Hearing…………………………………….. April 13, 2018
- Written Comments Due……………………………………….. April 27, 2018
- Staff Prepares Compilation of Comments………………… April 30, 2018
- Public Hearing #2…………………………………………………… May 1, 2018
- Comments Reviewed; Recommendations to Comm……. May 4, 2018
- Post Final Draft on Website……………………………………. May 11, 2018
- Commission Vote on Final Draft of Rule……………………. May 15, 2018
- Only a single comment was received during Public Hearing #1. The comment was included in the March 22nd (rescheduled) board packet.
- Staff is recommending that no changes be made to the Public Discussion Draft and will begin preparing a Recommended Draft for Public Review.
TRAFFIC & REVENUE ANALYSIS
- Staff has obtained recent traffic studies from the Bingen Overpass Origin-Destination Study (2017) and the I-84 Exit 64 Interchange Study (2009/10). Studies have been passed along to Steve Siegel, along with our bridge traffic data, to begin reviewing some introductory modeling.
FINANCIAL MODELING
- Lowell Clary has produced a list of financial modeling criteria that can serve as the foundation for developing models.
- Clary has identified two similar bridge scenarios nation-wide but is looking for at least two more case studies to present to the Commission. Here are his qualifying criteria:
- Location/Rural: This is the area that is the most challenging as most new/replacement bridges are in urban areas.
- Governing/Ownership Entity: Local Government; Bi-State Entity/Authority; Other local government entity structure; Private. Will include brief description of the entity, legal authority, etc.
- Key Statistics – Traffic, Toll Rates, Annual Revenues
- New/Replace Bridge Brief Description and Costs: Looking in the $100M to $500M range, prefer $150M to $300M range.
- Year Bridge Replaced: Looking for within the last 10 to 15 years, prefer last 5 to 7 years.
- Project Delivery and Funding Approach.
- Any Other Key Items to Note (such as did the governing entity change, how did they deal with bridges that are owned by one side of the river and touched by on the other, etc.)
FINANCING OPTIONS
- The extremely popular TIGER grant program was tripled from $500M to $1.5B in the recent Federal Omnibus Budget Agreement. It also increased the amount required to go to rural projects from 20 to 30 percent of $450M.
- Clary noted that those there is no specific requirement that permits are in hand, he noted that having the project “production ready” is required. It may be early to submit an application, but staff continues to monitor opportunities.
CONTRUCTION COST ESTIMATE
- Contract has been executed and work is underway.
- Anticipate deliverable by May 1.
COMMUNITY OUTREACH
- Letters from Commissioner Streich to area local governments have been submitted. Management anticipates at least a month before all positions are filled.
- Dir. and Project Dir. Will be meeting with WSDOT officials to discuss potential legislative issues on 4/13.
- Project Director met with Skamania County Commission, 3/20; KIHR radio with Exec. Dir., 3/19; Arthur Babitz, 3/19; and White Salmon City Council, 3/21.
- Project Director will be meeting with Klickitat County Transportation Committee, 4/4; and Skamania County Transportation Committee, 4/4.
- The next Port newsletter will include a Q&A section on the bridge replacement.
ADMINISTRATIVE
- Port intern Nando Rodriguez continues to assist with contact tracking and concept schedule development.
- Attended the Design/Build Infrastructure Authority Conference in Portland on Thursday, March 22nd primarily to network with industry consultants to place the project on their radar.
- Will be providing more detail in the FY18-19 Bridge Replacement Budget for discussion during Spring Planning.
